Stamats is seeking a highly organized and proactive executive administrative assistant to support our Chief Innovation Officer and the broader innovation, strategy, and client teams. This role is ideal for someone who thrives in a dynamic environment where priorities shift daily, and client service is paramount. The right candidate will be energized by helping others, managing complex tasks, and representing Stamats with professionalism and integrity. 

Key Responsibilities 

• Prepare polished, accurate client materials and presentations 

• Manage and schedule corporate meetings, client events, and national conference activities 

• Coordinate executive and client travel logistics 

• Serve as a marketing assistant and conference coordinator for national events 

• Manage expense reports and budget-tracking tasks 

• Provide personal and executive-level support 

• Communicate professionally with clients, vendors, and internal teams via clear, effective emails 

• Use AI tools, ideally Microsoft Copilot, to improve efficiency and streamline work 

• Assist in supporting the overall office environment 

Required Skills & Qualifications 

• Consider yourself an expert user of Microsoft Word and PowerPoint 

• Strong Excel skills, including the ability to build formulas 

• Exceptional integrity, judgment, and customer service focus 

• Ability to handle shifting priorities with calm, confidence, and accuracy 

• Highly motivated, proactive, and able to anticipate needs 

• Strong writing and organization skills 

• Experience in higher education and/or healthcare is a plus 

• Must pass a background check and provide multiple personal references 

Preferred Skills 

• Experience supporting executives or managing complex schedules 

• Comfortable working in a fast-paced client service environment 

• Familiarity with digital office and AI tools, and the ability to integrate into daily workflows 

• Works well with others and builds strong team relationships 

• Takes initiative and looks for ways to help 

• Thrives in a collaborative setting but can work independently 

• Detail-oriented and focused on accuracy 

Career Path 
Our goal is for this position to grow into higher-level roles at Stamats, such as Account Manager or Digital Strategist.